Business: how to avoid duplicate files?

It is very important to distribute the right information at the right time and in the right place. But you should not forget that the data must be reliable to facilitate decision-making. Therefore, it is necessary to remove duplicates in your database and thus unify your information. Here is how to do it…

What are the impacts of duplicate files?

The management of duplicates in a database should not be taken lightly as they can be detrimental to the performance and efficiency of the team and the actions taken. Similarly, they can generate additional costs, particularly in the commercial sector and this could be due to emailing sent several times due to a false statistic, telemarketing of the same people, etc. In short, the costs generated can represent a significant sum. On top of that, the actions can have negative effects on the customer relationship and the credibility of the company. The statistics and KPIs also risk no longer being up to date, which can lead managers to make the wrong decisions. Finally, if you are looking for an effective solution to avoid the risk of duplication, click on this link!

What solution should you implement to avoid duplicate files?

To unify your databases, you should look for duplicates in your files. This will allow your team to gain in performance. To detect duplicate files on your hard drive, use the software. Some are free, others are not.

They automatically scan your hard drives for duplicate files. To do this, they analyse the contents, file names, sizes, etc., and then list the duplicates. All you have to do is select and delete them. However, it is advisable to keep the most recent copies. Otherwise, it is possible to archive them in a folder if you wish to keep them.

PIM: a dedicated product information management solution

To centralise your information, it is strongly recommended to use PIM software. This way, the information will be accessible on all sales channels and adapted to the constraints of each of your employees. It is also a good way to speed up the uploading of product sheets and optimise internal organisation.

PIM also serves to improve data quality and make information more reliable. Thanks to this tool, the risks of error are reduced since there will only be one product sheet, which makes it possible to avoid duplication. This collaborative solution also makes it possible to increase productivity and simplify organisation.